How many workshops occur during the conference depends in part on the physical plant. If relatively few rooms, or only small ones, are available, it is possible to stagger workshops.
It is important for people's comfort not to allow workshops to become over-crowded. One way to control the size is to make sign-up sheets with numbered lines for participants.
If there are space limitations, it is possible to accommodate a popular workshop by offering it twice. (This also helps participants make fewer agonizing choices between interesting workshops which fall at the same time.)
When planning workshops, it is good to offer a variety of options that will appeal to a diverse group, including thinking, feeling and artistic endeavors.
Workshop leaders should be asked to turn in a form giving the title and a brief description of the workshop, a short autobiographical note, an indication of how they want their space set up (theater style, chairs in a circle, etc.), and equipment they need. (See Appendix J: Sample Workshop Information Form.)
The conference program should include a biographical note on the workshop leaders as well as the title and short description of each workshop.
Setting aside a space with refreshments, where participants can relax and get acquainted when they first arrive, can help to facilitate community-building.